Senior Program Officer & Head of Student Affairs @ Ceena Health and Welfare Services

Job Summary

Ceena, an organization working for the education, care, and overall development of disadvantaged children invites applications from qualified and experienced female candidates for the position of Senior Program Officer & Head of Student Affairs at its office in Gilgit City.

Employment Type: Full-Time (8 hours per day)
Minimum Age Requirement: 35 years
Minimum Qualification: Bachelor’s Degree (16 years of Education)

Role and Responsibilities:

• Overseeing the day-to-day administration and smooth functioning of the hostel facilities (including separate girls' and boys' wings).
• Ensuring the safety, well-being, care, and support of all students residing at the Empowerment Center.
• Supervising and guiding hostel and ancillary staff and ensuring the timely and effective delivery of services.
• Addressing students' needs, concerns, and day-to-day issues with care, sensitivity, and professionalism.
• Maintaining discipline and ensuring compliance with the organization's rules, regulations, policies, and standards.
• Upholding high moral, ethical, educational, and safeguarding standards within the Empowerment Center.
• Designing and implementing educational, recreational, and co-curricular activities for students.
• Coordinating with schools, teachers, parents/guardians, and other relevant stakeholders regarding students' academic and welfare matters.
• Attending school meetings and events and maintaining proper records and documentation.
• Maintaining and updating students' academic records, including examination results, attendance, and progress.
• Preparing, writing, and editing activity reports.
• Supervising appropriate records of hostel activities, supplies, and student-related matters.
• Supervising meal planning and ensuring appropriate arrangements for students' meals and daily requirements.
• Supervising procurement of supplies and ensuring proper stock management and inventory records.
• Identifying students' concerns and coordinating with relevant staff or professionals when additional support is required.
• Performing any other duties and responsibilities assigned by the supervising authority.

Required Skills

Required Qualifications & Skills

• Relevant experience in hostel/residential facility administration, student affairs, education, child care, or social-sector organizations.
• Strong administrative and organizational skills.
• Good leadership and staff supervision abilities.
• Basic computer and IT skills, including proficiency in MS Word, Excel, Canva and digital record keeping.
• Good written and verbal communication skills.
• Ability to prepare clear reports and maintain records
• Ability to maintain discipline while dealing with children with patience, empathy, and understanding.
• Knowledge of procurement, stock management, and inventory maintenance.
• Strong sense of responsibility, integrity, confidentiality, and professionalism.
• Ability to manage multiple tasks and respond effectively to routine and unexpected situations.
• ELEP educators will be given preference