Provide active administrative support to ensure smooth flow of business
Engage in business communication, drafting memos, business letters, presentations, and questionnaires etc.
Maintain and filling of confidential information in personnel files
Provide support in organizing webinars, sessions, guest lecture, workshop, and conference for the department
Ensure effective logistical arrangements for department faculty meetings and prepare minutes of meetings
Support faculties in their credentialing and re-credentialing process
Liaise with intra department and organization for travel arrangements, release of payments and other reimbursement matters
Raise online Peoplesoft requests for office stationary/supplies and coordinating with Warehouse and
Raise online Peoplesoft request for payment requests and timely submission of payment receipts and expenses claim reports to AKU Finance.
Follow up with AKU Finance on pending financial issues.
Raise purchase requisition and coordinating approval process through the department head, Dean's office and Finance. Following up with Purchase department for the timely delivery of equipment
Ensure capital equipment are delivered to the respective faculty & staff on a timely manner.
Keep a proper record of all capital equipment.
Ensure and monitor the validity of faculty PMDC license, faculty registration and keep record for department
Order supplies and kept inventory at optimal levels
Update record related to international accreditation agencies e.g., ISO and JCIA etc.
Coordinate equipment repairs and maintenance
Assist Manager to keep update personnel file for audit purpose
Perform any other task assigned by the department.
Required Skills
Bachelor’s degree, however Masters will be preferred
Two to three years of related experience
Proficiency in using Microsoft Office, SPSS and knowledge of related Office Packages
Good communication skills and command over written and spoken English
Excellent interpersonal and organizing skills
The ability to meet strict deadlines and work under pressure
The ability to independently correspond in writing with the faculty and staff.
Details
Published:
9 Feb 2023
Industry:Healthcare/Hospital/Medical
Job Function:Health & Medicine
Qualification:Bachelors
Experience:3 Year
Type:Full Time
Shift:Morning
Positions:1
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