PROJECT OFFICER (Karachi Based) @ EPB

Job Summary

Duration: 8 Months (Extendable)

Reporting To: Chairman, AKEPB Southern Region

POSITION PURPOSE

The Project Officer will serve as the central coordination and execution point for  candidate outreach, employment mapping, follow-up and placement-support initiatives.

The individual will ensure that agreed activities are actively followed up, tracked and completed within defined timelines, while maintaining effective coordination.

   This is a hands-on execution role requiring a positive attitude, strong ownership, initiative and excellent       follow-up skills.

Role and RESPONSIBILITIES

• Identify and share suitable job opportunities with eligible candidates.
• Coordinate with employers regarding vacancies, interviews, and candidate requirements.
• Screen and refer candidates for suitable positions based on their qualifications and experience.
• Schedule and coordinate interviews between candidates and employers.
• Follow up with candidates and employers regarding interview results and job offers.
• Maintain accurate records of candidate applications, interviews, placements, and employment status.
• Track and prepare regular placement reports and updates.
• Support candidates with CVs, interview preparation, and career guidance.
• Develop and maintain professional relationships with companies and recruitment partners.
• Follow up with placed candidates to monitor their employment status and progress.
• Achieve monthly placement targets and contribute to overall employment outcomes.
• Ensure all candidate and employer information is handled professionally and confidentially.

Project Execution & Follow-Up

• Take day-to-day ownership of Southern Region project activities and timelines.
• Maintain a clear action tracker covering responsibilities, deadlines and progress.
• Proactively follow up with stakeholders and ensure actions are taken to closure.
• Identify delays, gaps and bottlenecks and escalate them to the Head with practical recommendations.
• Monitor progress against agreed targets and milestones.

Candidate Outreach & Mapping

• Coordinate with local teams to ensure systematic outreach to mapped candidates.

• Track candidate status across key categories, including employment-seeking, studying, employed, unreachable, relocated, business, retired and other relevant categories.
• Ensure unreachable candidates are appropriately re-mapped through local follow-up.
• Monitor the completeness and accuracy of candidate information.

Mansab, CV & Employment Readiness

• Follow up on Mansab registration and profile completion.

• Coordinate with candidates/local teams to ensure CVs are updated where required.
• Track candidates who are ready for employment and those requiring training, skills development or career counselling.
• Maintain a clear pipeline of candidates requiring further intervention.

Coordination & Communication

• Act as the key coordination link between the Heads

• Communicate priorities, action points and deadlines clearly to relevant stakeholders.
• Consolidate feedback and challenges from local teams and bring them to the attention of the appropriate leadership.
• Coordinate with relevant partner teams, including EB/EPB, on career counselling, training and employment initiatives.

MIS & Reporting

• Maintain a consolidated and updated Southern Region project tracker/database.
• Ensure data received from different jurisdictions is accurate, complete and current.
• Prepare concise weekly/periodic progress updates for the Chairman.
• Track key indicators including outreach completed, candidates mapped, Mansab registrations, CV updates, employment readiness, counselling/training referrals and employment outcomes.
• Maintain proper documentation and records of project activities.

Meetings & Action Management

• Support coordination of project meetings and discussions.

• Record key decisions and action points.
• Follow up with responsible persons until agreed actions are completed.
• Ensure meetings and discussions translate into measurable progress.

Confidentiality & Data Management

• Maintain strict confidentiality of candidate information and project records.
• Ensure information is shared only with authorized persons on a need-to-know basis.
• Follow established data privacy and document-access protocols.

KEY DELIVERABLES

During the six-month engagement, the Project Office will be expected to:

• Drive completion of candidate outreach and re-mapping activities.

• Maintain an accurate and updated Southern Region candidate database.
• Improve Mansab registration/profile completion and CV readiness.
• Establish a clear pipeline of candidates requiring employment, training or counselling support.
• Ensure regular and reliable reporting to the Head.
• Maintain effective coordination between National, Southern and Local teams.
• Ensure pending actions are actively followed up and closed.
• Highlight challenges early and support leadership in resolving them.

IDEAL CANDIDATE PROFILE

• We are looking for someone who is proactive, organized, energetic and execution-oriented.

    The ideal candidate should demonstrate:

• A positive, can-do attitude and willingness to take initiative.
• Strong ownership and accountability.
• Excellent follow-up and coordination skills.
• Ability to work independently with limited supervision.
• Confidence and maturity to communicate with different levels of stakeholders.
• Strong interpersonal and communication skills.
• Good organizational and time-management abilities.
• Attention to detail and ability to manage multiple activities simultaneously.
• Ability to identify problems and suggest practical solutions.
• Basic analytical and reporting skills.
• Good working knowledge of MS Excel/Google Sheets, Google Drive and PowerPoint.
• Discretion and sensitivity in handling confidential information.

Required Skills

EXPERIENCE & QUALIFICATION

• Bachelor's degree or equivalent qualification.
• Minimum 1 year of relevant experience in project coordination, administration, operations, community engagement, stakeholder coordination, MIS or a similar role.
• Fresh graduates with strong organizational, communication and coordination abilities may also be considered.
• Good command of written and spoken English; knowledge of relevant local languages will be an advantage.
• Comfortable working with multiple teams and meeting defined deadlines.

KEY PERFORMANCE EXPECTATIONS

The individual will primarily be evaluated on:

Area Expectation

• Ownership Takes responsibility and does not wait for repeated instructions.

• Follow-Up Consistently follows up until actions are completed.
• Execution Converts plans and discussions into actual progress.
• Coordination  Keeps National, Southern and Local teams aligned.
• Reporting Provides accurate and timely information to leadership.
• Problem Solving Identifies bottlenecks early and proposes solutions.
• Attitude Maintains a positive, respectful and solution-oriented approach.

WORKING PHILOSOPHY

• The successful candidate is expected to operate as an Execution-Focused Project Office, rather than simply an administrative coordinator.
• Understand → Take Ownership → Follow Up → Resolve → Close → Report
• The ability to respectfully push stakeholders, maintain momentum and ensure that commitments are converted into results will be critical to success in this role.

​ENGAGEMENT

• This is a six-month project-based engagement, with continuation subject to project requirements, performance and organizational approval. The role is ideal for an individual who wants to take ownership, work closely with leadership and make a measurable impact through disciplined execution.