Program Officer Job

Job Summary

Key Responsibilities:

Supporting in the planning, monitoring and management of program activities of assigned project.
Ensure strong documentation and timely reporting of program. Providing support in preparing training reports, lessons learnt documentation, stories of change and other program related documentation when required.
Collecting, managing, and maintaining of program data in both soft and hard copies in a timely manner.
Building strong and long-term relationship through networking and promotion of project activities with relevant stakeholders (CSOs, Universities, ministries, human rights commission etc.).
Increase visibility of the program activities at local, national & regional level as per Communication Policy for the portfolio.
Mobilization and selection of target participants for training.
Ensuring the quality outputs/results of the project as per implementation timeline.
Support to SPO in planning and management of trainings/meetings with government departments and relevant ministries in at Provincial and Federal Level.
Close coordination and follow up with project participants & stakeholders; other projects and departments within the organization.
Ensuring effective budget utilization and timely discussing spending trends with supervisor.
Ensure value for money in execution of program activities.
Timely reporting to supervisor about any developments in advocacy efforts and timely pursue for advice, if and when needed.
Contribute in brainstorming sessions for developing new ideas, proposals, and concept notes under the ambit of EIP Portfolio.
Provide regular and ongoing feedback to improve project results.

Provide learning-based inputs to improve strategies for achieving results.

Required Skills

Technical Competencies:

Knowledge of social issues and vulnerabilities in communities
Networking and advocacy skills
Ability to travel on short-notice. The frequency of travel is high for this position
Computer Skills (use of Microsoft Office specifically Excel for budgeting/planning & PowerPoint for presentations)

Excellent Writing skills (English), pro-active in communication & information sharing.

Core Competencies:

Understanding of humanitarian contexts and applying humanitarian principles and standards:
Demonstrates understanding of the Capacity Building principles & programme cycle.
Assesses and analyses key issues and formulates actions to respond to them.
Understanding and knowledge of local culture, respect for local values and traditions. Be able to adapt to diverse provincial cultures of Pakistan.
Demonstrates understanding of the gender, diversity and inclusion of project participants in project design.

Achieving Results:
Actively participates in design and implementation of effective programme.
Maintains focus on delivery of timely and appropriate results by effective use of available resources.
Sets standards in work and follows agreed operating procedures.
Document Lesson learned and applies them to future projects.
Regularly provide feedback to achieve improved results.
Consider wider impact of decisions in order to achieve results.

Developing and maintaining collaborative relationships:
Contributes positively in team to achieve programme objectives.
Monitors work progress and individual performance.
Fosters collaborative, transparent and accountable relationships with local-level & national-level organizations to formalize and implement agreements.
Work with team to build trust with communities and stakeholders.

Operating Safely and Securely at all Times:
Identify and communicates risks & threats, and mitigates these for team & partners organization.

Managing in Pressured and Changing Environment:
Remains constructive and positive under stress to be able to tolerate difficult and challenging environments.
Maintains ethical and professional behaviour in accordance with relevant Codes of Conduct
Set realistic deadlines and goals
Enable others to carry out their roles and responsibilities.
Recognises personal stress and take steps to reduce it.

Demonstrating Leadership:
Demonstrates understanding of skills and how they complement those of others to build team effectiveness.
Recognizes contribution of others.
Adapts leadership style to time frame and changing situation.
Demonstrates initiative and suggests creative improvements and better ways of working.

Program Officer @ Community World Service Asia

Details