Procurement Officer @ Aga Khan Cultural Service Pakistan

Job Summary

Role Summary:

The Procurement Officer will be responsible for managing procurement activities to ensure timely, cost-effective, and compliant acquisition of goods, works, and services in accordance with organizational policies, donor regulations, and best practices.

Role and Responsibilities:

Procurement Planning

• Assist in the development and implementation of annual procurement plans.
• Consolidate procurement requests from project and prepare procurement schedules.
• Ensure alignment of procurement activities with project timelines and budgets.

Compliance & Documentation

• Ensure all procurement activities comply with organizational policies and donor requirements.
• Maintain accurate and complete procurement records, contracts, and supplier databases.
• Prepare procurement reports and ensure proper documentation for audits.

Contract Management

• Draft, review, and manage procurement contracts and service agreements.
• Monitor supplier performance to ensure adherence to contractual terms, quality standards, and delivery schedules.
• Resolve disputes and escalate issues as required.

Coordination & Communication

• Work closely with project managers, finance, logistics, and other departments to ensure smooth procurement processes.
• Liaise with external vendors and service providers to negotiate best value for money.
• Provide guidance and support to staff on procurement procedures.

Risk Management & Ethics

• Identify potential risks in procurement processes and recommend mitigation measures.
• Ensure transparency, fairness, and accountability in all procurement activities.
• Adhere to the organization’s code of conduct, ensuring zero tolerance for fraud and corruption.

Required Skills

Skills and Qualification:

• Education: 16 of Year of Education with major in procurement, supply chain, business administration, Management, or a related field from a reputable institution.
• At least 3-5 years of relevant experience.
• Advance expertise in MS Excel is essential and having experience in working with donor agencies will be an added advantage.
• Familiarity with accounting software is an added advantage.

Skills and Abilities:

• Strong organizational and time-management skills.
• Strong understanding of public procurement rules PPRA and donor regulations.
• Excellent communication and interpersonal abilities.
• Strong knowledge of procurement policies, donor regulations, and local market conditions.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask and work under minimal supervision.

Additional Information:

• The position is based in Gupis.
• This is a local posting only.