Job Summary
Manager – Procurement & Administration
Location: Froebel’s International School – DHA Phase 8, Karachi
Position Title: Manager – Procurement & AdministrationReporting To: Head of Campus / CEO / Head Office (as applicable)
Position Summary
Froebel’s International School, DHA Phase 8, Karachi, is seeking a dynamic and experienced Manager – Procurement & Administration to oversee procurement, supply chain, and administrative operations of the campus. The role requires a proactive professional with strong market knowledge, vendor management expertise, and experience in construction materials, facility management, and institutional administration. The incumbent will serve as the focal person for all non-academic operations, ensuring efficient coordination with Head Office, effective resource utilization, and smooth day-to-day campus functioning.
Key Responsibilities
Procurement & Supply Chain Management
- Manage end-to-end procurement process including sourcing, vendor selection, negotiations, and purchase orders
- Maintain strong market intelligence for competitive pricing and quality sourcing
- Procure construction, maintenance, educational, and operational materials
- Ensure timely availability of supplies and inventory management
- Develop and maintain approved vendor database and supplier relationships
- Monitor procurement budgets and cost optimization initiatives
Administration & Campus Operations
- Oversee all administrative functions of the campus (non-academic operations)
- Supervise administrative and support staff including security, housekeeping, and maintenance teams
- Ensure smooth daily campus operations and service delivery
- Implement administrative policies and operational procedures
Facilities & Maintenance Management
- Oversee building maintenance, infrastructure, and utilities management
- Coordinate repair and maintenance activities
- Ensure campus safety, cleanliness, and operational readiness
- Monitor contractor performance for maintenance and development works
Vendor & Stakeholder Management
- Manage vendor contracts and service level agreements
- Coordinate with contractors, suppliers, and service providers
- Liaise with Head Office for procurement approvals and operational coordination
- Handle stakeholder coordination including parents, service providers, and external agencies
Coordination & Compliance
- Coordinate with academic leadership to support operational needs
- Ensure compliance with institutional policies and operational standards
- Maintain documentation and operational records
- Support campus events, admissions operations, and institutional activities
Required Skills
Qualification & Experience
- Bachelor’s or Master’s Degree in Business Administration, Supply Chain, or related field
- 8–12 years of relevant experience in procurement, supply chain, and administration
- Experience in education sector or service industry preferred
- Gender & Age Preference: Male, 35–45 Years
- Strong knowledge of construction materials and facility management preferred
- Strong procurement and negotiation skills
- Excellent market knowledge and vendor management expertise
- Leadership and team supervision abilities
- Strong administrative and operational management skills
- Excellent communication and coordination skills
- Budgeting and cost control experience
- Problem-solving and decision-making abilities
- Ability to manage multiple priorities and deadlines
This is an Immediate position and candidates currently based in Karachi will be preferred.