Job Summary
Position: Operations Executive – Commercial Operations & Inventory
Department: Operations
Location: Karachi
Employment Type: Full-Time | On-Site
Experience: Preferably 2–5 years of relevant commercial/operations experience
Job Summary
Agrico International is looking for an experienced and responsible Operations Executive who can independently manage the company’s day-to-day commercial and operational activities.
The role primarily involves commercial operations, customer order processing, quotations, procurement, inventory coordination, delivery documentation, invoicing, payment follow-ups, business correspondence and general office administration.
Knowledge of FBR Sales Tax and Digital Invoicing is required as a supporting responsibility; however, this is not a pure accounting or taxation position.
The ideal candidate should be capable of independently managing the complete commercial workflow:
Customer Enquiry → Quotation → Customer PO → Procurement / Supplier PO → Inventory → Delivery Challan → Invoice → Payment Follow-Up → Operational & Office Administration
We are looking for someone who can take ownership of day-to-day operations, maintain accurate records, coordinate internally and externally, and ensure that commercial activities are completed efficiently and professionally.
Role and Responsibilities:
- Manage day-to-day commercial and operational activities of the company.
- Handle customer enquiries and coordinate requirements with relevant departments.
- Prepare professional customer quotations and maintain proper quotation records.
- Receive, record and track customer Purchase Orders (POs).
- Prepare and process supplier Purchase Orders and related procurement documentation.
- Coordinate procurement and purchases with suppliers.
- Monitor pending purchases, deliveries and supplier commitments.
- Coordinate product availability, stock allocation and order fulfilment.
- Prepare Delivery Challans (DCs) and maintain dispatch and delivery records.
- Prepare sales invoices and supporting commercial documentation.
- Coordinate FBR Digital Invoicing where applicable.
- Track customer orders from quotation stage through delivery, invoicing and payment follow-up.
- Maintain records of pending quotations, customer POs, procurement, deliveries, invoices and payments.
- Follow up with customers regarding quotations, orders, deliveries, invoices and outstanding matters.
- Coordinate with suppliers regarding quotations, pricing, purchases, deliveries and pending orders.
Inventory Management
- Monitor inventory levels and stock movement.
- Maintain accurate inward and outward stock records.
- Maintain records of spare parts, equipment, implements and other company inventory.
- Coordinate stock receiving and issuance.
- Perform and coordinate periodic stock reconciliation.
- Ensure inventory records correspond with purchase, sales and delivery documentation.
- Identify stock shortages, excess stock, pending supplies and discrepancies.
- Prepare inventory reports for management when required.
Documentation & Business Communication
- Draft and manage professional customer and supplier emails.
- Prepare official letters, quotations, follow-up emails and payment reminders.
- Maintain professional communication with corporate customers, suppliers and other organizations.
- Maintain systematic electronic and physical filing of:
- Quotations
- Customer POs
- Supplier POs
- Delivery Challans
- Invoices
- Inventory records
- FBR/tax-related documents
- Ensure documents are accurate and complete before submission to customers, suppliers or government authorities.
- Maintain records of pending operational matters and follow up until completion.
FBR & Tax Compliance – Supporting Responsibility
The candidate should have practical working knowledge of:
- FBR Digital Invoicing
- Sales Tax / GST documentation
- Sales Tax invoice requirements
- Input and Output Sales Tax concepts
- Basic Withholding Tax concepts
- Applicable tax rates and sale types
- Purchase and sales documentation
- Basic reconciliation of tax invoices with company records
The employee will coordinate with the company’s accountant or tax consultant where specialized taxation matters are involved.
The candidate is not expected to function primarily as a tax accountant, but should understand FBR requirements sufficiently to handle routine invoicing and compliance documentation correctly.
Internal Coordination & Administration
- Coordinate with Sales, Accounts, Store, Workshop and Management for smooth execution of customer orders.
- Assist management with day-to-day office and operational requirements.
- Maintain operational reports and records.
- Prepare sales, inventory, pending-order and outstanding-payment reports.
- Follow up internally to ensure assigned work is completed on time.
- Handle multiple operational responsibilities simultaneously.
- Perform other relevant operational and administrative duties assigned by management.
Required Skills
Skills:
The ideal candidate should have:
- Strong hands-on experience in commercial/business operations
- Experience preparing quotations, Purchase Orders, Delivery Challans and invoices
- Good understanding of inventory and stock management
- Experience handling procurement and supplier coordination
- Experience dealing with corporate customers
- Strong order-processing and follow-up skills
- Ability to understand and manage the complete commercial cycle
- Working knowledge of FBR Sales Tax and Digital Invoicing
- Excellent command of Microsoft Excel and Word
- Strong professional email-writing skills
- Good documentation and record-management ability
- Strong organizational skills
- Good problem-solving ability
- Strong attention to detail and accuracy
- Ability to prioritize multiple responsibilities
- Ability to work independently with minimum supervision
- Professional communication and coordination skills
Qualification:
- Bachelor’s degree or equivalent professional qualification preferred.
- Candidates with strong practical experience in commercial operations, inventory management, order processing, documentation and FBR Digital Invoicing will be given preference.
- Have approximately 3–5 years of relevant operations/commercial experience
- Have worked in a trading, automobile, engineering, manufacturing or industrial organization
- Have managed commercial/business operations rather than working exclusively in accounting
- Have personally prepared quotations, POs, DCs and invoices
- Have experience managing inventory and stock records
- Understand procurement and supplier coordination
- Have experience communicating with corporate customers
- Can professionally handle email correspondence
- Understand the complete business cycle from customer enquiry through payment collection
- Have practical exposure to FBR Sales Tax and Digital Invoicing
- Can independently manage operational responsibilities
- Take ownership of tasks and follow matters through to completion
- Practical operational capability and relevant experience will be considered more important than the specific field of academic qualification.
Important Note
This is primarily a Commercial Operations position. FBR, Sales Tax and Digital Invoicing are supporting responsibilities of the role.
Candidates whose experience is limited primarily to accounting, bookkeeping, audit or taxation, without practical exposure to quotations, procurement, inventory, Delivery Challans, customer order processing and commercial operations, may not be suitable for this position.