Office Assistant @ Linko International Pvt Ltd

Job Summary

We are seeking an organized and efficient Office Assistant to support our team in day-to-day office operations. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. As an Office Assistant, you will be responsible for providing administrative support, handling office duties, and ensuring smooth office operations.

Role and Responsibilities:

• Answer and direct phone calls, emails, and other inquiries.
• Greet and assist visitors in a friendly and professional manner.
• Schedule and coordinate appointments, meetings, and events.
• Maintain office supplies and inventory, ordering new supplies when necessary.
• Assist in the preparation and organization of meetings, conferences, and events.
• File and maintain physical and digital documents.
• Perform general office clerical duties including photocopying, faxing, and scanning.
• Assist with data entry, spreadsheets, and basic reporting tasks.
• Help maintain a clean and organized office environment.
• Assist with basic HR-related tasks such as employee onboarding and timekeeping.
• Provide support to other team members as needed.

Required Skills

Skills and Qualification:

• High school diploma or equivalent required; some college coursework is preferred.
• Previous office experience or in a similar administrative role is a plus but not mandatory.
• Familiarity with office procedures and basic administrative tasks.

Skills:

• Strong organizational skills with the ability to multitask and prioritize tasks effectively.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software (e.g., Google Workspace).
• Excellent written and verbal communication skills to interact with team members, clients, and visitors.
• Attention to detail to ensure accuracy in tasks like filing, scheduling, and data entry.
• Time management skills to handle multiple tasks efficiently.
• Customer service-oriented with a friendly and approachable demeanor when dealing with visitors, clients, and staff.
• Basic data entry and document management skills, including scanning, photocopying, and filing.

Personal Attributes:

• Strong work ethic with a proactive attitude and the ability to take initiative.

• Adaptability to handle changing work demands and environments.
• Problem-solving abilities to handle minor office issues independently.
• Team player who works well with others and contributes to a positive office atmosphere.
• Discretion and the ability to handle confidential information appropriately