Job Summary
SJDA is seeking applications for the position of Finance & Admin Officer currently based in Islamabad with relevant qualifications, skills, and experience.
The overall responsibility of this position will be to manage all admin, finance, and loan recovery-related functions of the FEAP programme in the Central Region of Pakistan (Punjab and KPK excluding Chitral). S/he will coordinate and manage all the front-end functions of the administration and finance at the Region and facilitate loan recoveries of the program.
Position Location:
- Islamabad
- The candidate can be transferred to any other location within the Region as per the requirement of the program with the same terms and conditions of employment at any time.
Reporting Relationships:
The position will report administratively to the Program Manager and technically to the Manager Finance and Manager Administration or any other person designated by them.
Responsibilities:
The incumbent will be responsible for performing the below-mentioned activities/functions related to the program;
- Coordinate and manage day-to-day functions related to administration and finance.
- Ensure after receiving the Release of payments (RoPs) that the proper supporting bills/invoices/purchase order is attached and duly verified/approved as per the authority matrix.
- Prepare all payments, receipts, and journal vouchers after thoroughly reviewing the supporting documents in a timely manner.
- Ensure timely adjustment of advances and receivables.
- Prepare daily cash reports and monthly bank reconciliations.
- Timely recording and updating of the Fixed Asset register.
- Assist the auditors (external/internal) during their audit.
- Ensure the proper filing of all financial records.
- Ensure that all vouchers are properly signed as per the approved Authority Matrix.
- Coordinate with service providers on program beneficiaries' behalf (including, but not limited to, coordination with medical and educational institutions, hospitals, training institutions, grocery stores, transporters, contractors, etc.).
- Arrange and manage payments made to the beneficiaries for their social development interventions (including food, education, health, housing, etc.) and keep a proper record of the payments.
- Coordinate with volunteers, voluntary institutions, and other service providers for training venues and other logistical arrangements, etc.
- Make travel and lodging & boarding arrangements for the beneficiaries when they will have to travel (within regions or to other regions) to avail training as well as for permanent migration.
- To manage petty cash in the Regional office for office upkeep and supplies.
- Coordinate with the Banks for the provision of recoverable grants to the beneficiaries.
- Manage and oversee service providers’ contracts and their performance/ execution.
- Provide administrative and logistic support to the program team in the office and during their travel to various program areas.
- Coordinate closely with the bank, program staff, and beneficiaries for timely loan recoveries from the beneficiaries.
- Employ different strategies and creative ways, including personal visits, to persuade beneficiaries and recover loans in case of delayed repayments. Identify, document, and share reasons for repayment delays with supervisors.
- Coordinate with Head Office and relevant banks for timely release of funds.
- Develop and implement a systematic tracking system for all economic cases for PM's reporting and management use.
- Develop and implement a robust mechanism for loan repayment in close coordination with the Finance Dept and other relevant team members.
- Identify, evaluate, and finalize hotels in different cities within the Region for staff stay during visits, as per the policies.
- To perform any other task as assigned by the supervisors.
Required Skills
Required Skills
- Data-driven, with a ‘can-do’ attitude, and strong problem-solving skills.
- Number crunching skills and ability to pay attention to details.
- Demonstrated ability to build strong, supportive, collaborative working relationships with internal team members, supervisors, and volunteers.
- Good at building relationships with the service providers.
- Basic knowledge of taxation would be an advantage.
- Proficiency in MS Office and hands-on experience in ERP.
- Willingness to work beyond normal working hours.
- Willingness and ability to maintain a positive office culture
Language Proficiency
- Strong communication skills in English and Urdu (both oral and written).
Qualification
Master’s degree (16 years of education) from a HEC approved institution in a relevant field.
Professional Experience
- Have a minimum of 03 years of work experience in a similar capacity.
- Experience working in the Central Region will be an added advantage.
Language Proficiency
- Strong communication skills in English and Urdu (both oral and written).
Travel Requirement
- Frequent travel within the region and across the region.
- Requires a flexible schedule to accommodate a non-traditional work week, including some evenings and weekends.
Candidates meeting the above requirement should send their CVs along with two references, by August 14, 2024 at <.">[email protected]>. Please mention the position and location in the subject line of the application/email.
Only shortlisted candidates will be contacted.