Executive Secretary @ Agro processors & atmospheric gases ltd

Job Summary

Role and Responsibilities:

• Management of the Senior Management Day-to-day administrative operations.
• Help Senior Management manage output, workflow, and office deadlines.
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
• Should be proficient with email writing and letters drafting.
• Draft, type, and dispatch all the Senior Management correspondence.
• Liaise with relevant individuals, external organisations, etc. to arrange meetings, prepare agendas, and draft minutes.
• Schedule Senior Management meetings in different venues.
• Able to deal with Finance Department with all payments and cheques related matters.
• Note meeting minutes.
• Co-ordinate travelling of company wide employees in conjunction with in-house travel policy, prepare official expenses sheets, etc.
• Meet and greet clients and visitors.
• Perform general duties like filing, mailing and faxing, etc.
• Monitor Senior Management Office room cleanness, office stationery, etc.
• Undertake any other duties as assigned by the Senior Management.
• Coordinate with community institutes for business or community services.

Required Skills

Skills:

• Excellent Communication both verbal and written
• Letter Drafting
• Able to deal with internal Stake Holders