Job Summary
Job Purpose
The Deputy Manager – Finance is responsible for overseeing day-to-day finance operations, ensuring statutory compliance, managing payroll, taxation, banking, imports, audits, and supervising finance associates to maintain accurate financial records and support organizational financial objectives.
Role and Responsibilities
Taxation & Statutory Compliance
- Prepare and submit Monthly Sales Tax Returns.
- Prepare and submit Monthly Withholding Income Tax returns.
- Ensure timely deposit of all withholding taxes deducted from staff and vendors.
- Issue monthly tax certificates to vendors and annual tax certificates to employees upon request.
- Ensure compliance with Income Tax laws, Sales Tax laws, and Export laws.
Payroll & Employee Financial Management
- Checking and disbursement of monthly salaries.
- Coordination with HR/concerned personnel regarding salary verification and payroll accuracy.
- Monthly sharing of loan and salary advance balances of employees by the 25th of each month.
- Recording and monitoring of all new employee loans and advances.
- Preparation and disbursement of salary cheques.
Full & Final Settlement (FNF)
- Preparation, checking, and disbursement of Full & Final settlements.
- Ensure adjustment of all loans, advances, and other recoveries before settlement.
- For sales staff, ensure FNF is processed only after settlement of outstanding receivables, or as per management approval.
Banking, Remittances & Import Payments
- Maintain complete records of all Telegraphic Transfers (TT) in Excel.
- Obtain exchange rates from multiple banks and arrange comparative rate approval from management.
- Transfer approved amounts to PD accounts as per import department instructions.
- Record all import payments, ensuring linkage with Purchase Order / Project / Reference numbers provided by the Import Department.
- Liaison with banks and clearing agents for smooth financial operations.
Accounting Operations & Controls
- Review all daily transfer and payment vouchers.
- Ensure timely utility bill payments on a monthly basis.
- Issue monthly credit card payment reminders.
- Maintain books of accounts in compliance with regulatory and accounting standards.
- Ensure strict adherence to company policies and procedures for all transactions.
Financial Reporting & Analysis
- Monitor and analyze accounting data and prepare financial reports and statements.
- Provide timely and accurate analysis of budgets, financial reports, and financial trends.
- Liaise with department heads on financial matters impacting departmental and company budgets.
- Oversee monthly and quarterly financial closings
Audits, Notices & Record Management
- Coordinate and complete annual audits.
- Prepare notice workings upon receipt of notices and submit to consultants for review and filing.
- Maintain proper company-wise documentation and records for all notices and financial matters
Asset & Team Management
- Update and maintain the Fixed Asset Register, ensuring asset tagging integrity.
- Supervise and manage finance associates, ensuring accuracy and compliance in accounting procedures.
- Assign tasks, monitor performance, and ensure timely completion of assigned duties.
Additional Responsibilities
- Manage employee tax deductions and Provident Fund, with regular reporting to the CEO.
- Improve systems and procedures and implement corrective actions where required.
- Support the organization in achieving its financial objectives.
- Perform any other task assigned by the CEO or Management from time to time.
Required Skills
Skills and Qualifcation:
- MBA,ACCA,CA)
- 8-10 years as Accounting Manager or Finance Manager.
- Advanced computer skills on MS Office, accounting software and databases, Ability to manipulate large amounts of data, Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations, High attention to detail and accuracy, Ability to direct and supervise, Ability to work under pressure, Ability to complete work within time lines, Must have leadership skills, Good written & verbal Communication