Job Summary
Job Purpose
The Deputy Manager – Finance is responsible for overseeing day-to-day finance operations, ensuring statutory compliance, managing payroll, taxation, banking, imports, audits, and supervising finance associates to maintain accurate financial records and support organizational financial objectives.
Role and Responsibilities
Taxation & Statutory Compliance
- Prepare and submit Monthly Sales Tax Returns.
- Prepare and submit Monthly Withholding Income Tax returns.
- Ensure timely deposit of all withholding taxes deducted from staff and vendors.
- Issue monthly tax certificates to vendors and annual tax certificates to employees upon request.
- Ensure compliance with Income Tax laws, Sales Tax laws, and Export laws.
Payroll & Employee Financial Management
- Checking and disbursement of monthly salaries.
- Coordination with HR/concerned personnel regarding salary verification and payroll accuracy.
- Monthly sharing of loan and salary advance balances of employees by the 25th of each month.
- Recording and monitoring of all new employee loans and advances.
- Preparation and disbursement of salary cheques.
Full & Final Settlement (FNF)
- Checking, and disbursement of Full & Final settlements.
- Ensure adjustment of all loans, advances, and other recoveries before settlement.
- For sales staff, ensure FNF is processed only after settlement of outstanding receivables, or as per management approval.
Banking, Remittances & Import Payments
- Maintain complete records of all Telegraphic Transfers (TT) in Excel.
- Obtain exchange rates from multiple banks and arrange comparative rate approval from management.
- Transfer approved amounts to PD accounts as per import department instructions.
- Record all import payments, ensuring linkage with Purchase Order / Project / Reference numbers provided by the Import Department.
- Liaison with banks and clearing agents for smooth financial operations.
Accounting Operations & Controls
- Review all daily transfer and payment vouchers.
- Ensure timely utility bill payments on a monthly basis.
- Issue monthly credit card payment reminders.
- Maintain books of accounts in compliance with regulatory and accounting standards.
- Ensure strict adherence to company policies and procedures for all transactions.
Financial Reporting & Analysis
- Monitor and analyze accounting data and prepare financial reports and statements.
- Provide timely and accurate analysis of budgets, financial reports, and financial trends.
- Liaise with department heads on financial matters impacting departmental and company budgets.
- Oversee monthly and quarterly financial closings
Audits, Notices & Record Management
- Coordinate and complete annual audits.
- Prepare notice workings upon receipt of notices and submit to consultants for review and filing.
- Maintain proper company-wise documentation and records for all notices and financial matters
Asset & Team Management
- Update and maintain the Fixed Asset Register, ensuring asset tagging integrity.
- Supervise and manage finance associates, ensuring accuracy and compliance in accounting procedures.
- Assign tasks, monitor performance, and ensure timely completion of assigned duties.
Additional Responsibilities
- Manage employee tax deductions and Saving Fund, with regular reporting to the CEO.
- Improve systems and procedures and implement corrective actions where required.
- Support the organization in achieving its financial objectives.
- Perform any other task assigned by the CEO or Management from time to time.
Required Skills
Financial Reporting & Analysis
- Monitor and analyze accounting data and prepare financial reports and statements.
- Provide timely and accurate analysis of budgets, financial reports, and financial trends.
- Liaise with department heads on financial matters impacting departmental and company budgets.
- Oversee monthly and quarterly financial closings
Audits, Notices & Record Management
- Coordinate and complete annual audits.
- Prepare notice workings upon receipt of notices and submit to consultants for review and filing.
- Maintain proper company-wise documentation and records for all notices and financial matters
Asset & Team Management
- Update and maintain the Fixed Asset Register, ensuring asset tagging integrity.
- Supervise and manage finance associates, ensuring accuracy and compliance in accounting procedures.
- Assign tasks, monitor performance, and ensure timely completion of assigned duties.
Additional Responsibilities
- Manage employee tax deductions and Saving Fund, with regular reporting to the CEO.
- Improve systems and procedures and implement corrective actions where required.
- Support the organization in achieving its financial objectives.
- Perform any other task assigned by the CEO or Management from time to time.