Computer Operator / Assistant Female @ Medtek

Job Summary

Role and Responsibilities:

• The Computer Assistant plays a key leadership role, managing a team to execute daily administrative and clerical duties effectively.
• They are responsible for guiding and supervising team activities, fostering collaboration, and ensuring deadlines are met without compromising accuracy.
• This role demands strong communication skills and the ability to arrange multiple tasks simultaneously, ensuring billing processes, customer ledger updates, and tax records are maintained with precision.
• Candidates with at least one year of experience or fresh graduates with a strong grip of Microsoft Office tools and office management principles are encouraged to apply.
• This position offers a valuable opportunity to enhance professional skills while contributing in our company operational excellence.

Required Skills

Skills and Qualification:

• Minimum Matriculation
• At least one year of experience
• Monitor and respond promptly to incoming emails, maintaining clear and professional communication with customers and internal staff. 
• Create accurate customer invoices using company billing software and manage invoice records systematically.
• Maintain customer ledgers, ensuring all financial transactions are recorded accurately and up to date.
• Track and manage stock levels using Microsoft Excel to support inventory control and reporting. 
• Keep detailed banking ledgers, documenting cash inflows and outflows with precision in Excel. 
• Supervise office operations collaboratively with the store supervisor to ensure smooth workflow and adherence to company policies.
• Lead and manage a team of seven, assigning tasks, monitoring performance, and providing guidance to enhance productivity and accuracy.
• Coordinate with other departments to ensure priority deadlines are met and resolve any discrepancies or issues promptly.
• Maintain confidentiality and security of company data, records, and customer information at all times. 

• Prepare regular reports on billing, stock, banking status for management review.
• Support continuous improvement initiatives by identifying process inefficiencies and suggesting practical solutions.
• Ensure compliance with company work schedules and maintain punctuality according to designated working hours.