Job Summary
Job Role / Responsibilities:
Responsible for executing the procurement of goods and services in accordance with organizational policies, quality standards, and budgetary constraints. This role involves managing the end-to-end procurement process, including sourcing, bidding, negotiation, and purchase order issuance, to ensure timely availability of required items at optimal cost and quality.
Specifically you will be responsible for:
Procurement Execution
- Review and process purchase requisitions in line with procurement policies.
- Source suppliers and obtain competitive quotations for required goods/services.
- Prepare and issue purchase orders ensuring compliance with internal controls.
Supplier Management
- Develop and maintain relationships with key suppliers.
- Evaluate supplier performance based on quality, cost, delivery, and service.
- Resolve supply issues, including late deliveries or quality concerns.
Price Negotiation & Cost Control
- Negotiate prices, terms, and conditions with suppliers to achieve savings and added value.
- Monitor market trends and price fluctuations to optimize procurement strategy.
Documentation & ERP Usage
- Maintain accurate procurement records, contracts, and correspondence.
- Use ERP systems to manage procurement transactions and reporting.
Internal Collaboration
- Coordinate with requestors/end-users to clarify requirements and delivery expectations.
- Work closely with finance, warehouse, and inventory teams to ensure seamless flow of materials.
Compliance & Risk Management
- Ensure all procurement activities follow organizational policies, ethical practices, and legal standards.
- Support audits and documentation requests.
Continuous Improvement
- Participate in initiatives for process improvement and automation in procurement.
- Identify opportunities for vendor consolidation and standardization
Required Skills
Eligibility Criteria / Requirements:
- Bachelor’s degree OR 14 Years of Education (preferably in Supply Chain Management, Business, or related field)
- Professional certification in inventory or supply chain management is a plus.
- Minimum of 1 year of experience (preferably in purchasing or supply chain management)
- Previous experience of using ERP systems or inventory management software
Procurement Knowledge
- Understanding of Procurement Processes: Knowledge of end-to-end purchasing lifecycle — from requisition to payment (P2P).
- Category-Specific Knowledge: Familiarity with the goods or services being procured (e.g., medical supplies, IT equipment, consumables).
- Market Awareness: Understanding of supplier markets, trends, and pricing dynamics.
Technical Competencies
- ERP and Procurement Software: Proficiency in using enterprise systems like Oracle, SAP, PeopleSoft, or similar for order processing and reporting.
- MS Office Proficiency: Particularly Excel, Word, and PowerPoint for reporting, data analysis, and documentation.
- Data Analysis: Ability to analyze quotations, historical spend data, and supplier metrics to support decision-making.
- Negotiation Skills: Ability to negotiate favorable prices, payment terms, and service agreements.
Comprehensive employment reference checks will be conducted.