Job Summary
Assistant Manager Finance, as part of the Finance Team, will work in close coordination with all departments and Office Bearers. The position will report to the Manager Finance and will be based in Karachi. The incumbent will be required to present financial / management reports to direct line manager or head of department.
Hands on experience of working on ERP systems is required. The position entails traveling within Pakistan.
Functional Responsibilities
Responsible for effective and efficient financial management by strengthening and optimizing the function of the accounting, budgeting and financial systems and setting up new processes and tools where necessary.
Role and Responsiblities:
- Institutional Collaboration :Facilitate communication and collaboration with and among Boards, AKDN Institutions and establish liaison with other Community Institutions.
- Financial Analysis: Review accounting systems and procedures and internal controls on regular basis and develop and implement formats and procedures in order to ensure that all financial transactions and information are accurately recorded and adequately monitored and provide sufficient information for decision making.
Specific Duties
- Review accounting systems, procedures and internal controls on a regular basis.
- Develop and implement formats and procedures in order to ensure that all financial transactions and information are accurately recorded and adequately monitored.
- Check and verify day-to-day payments and ensure that payments are processed and approved as per the authority matrix in timely manner.
- Ensure recording of all transactions in detail and accurate head of account in financial system to get the accurate reporting.
- Prepare monthly remittances and check expenses before reimbursement, adjust various advances and ensure proper recording of data. Also ensure that all vouchers are approved and where necessary, receivers’ signatures are included.
- Assess the financial impact of variances from budget and suggest, and implement where appropriate, corrective action in liaison with the institutional heads.
- Manage treasury function and working capital management. Maintain close coordination with GRB regarding the arrangement of funds in regions and at Head Office.
- Ensure compliance with statutory requirement with regard to annual accounts.
- Maintain close coordination with Regional Finance Officers and Assistant Managers regarding proper utilization of funds as per approved budgeted activities.
- Direct banking operations, and supervise the preparation of daily fund position.
- Review all current assets on a regular basis to ensure speedy recovery and correct provision in the case of delay or default.
- Prepare reconciliation on monthly basis of all outstanding advances, loans, receivables, payables and other major head of accounts.
- Assist Manager Finance in preparing various reconciliations, reports and budgets.
- Take a lead in conducting internal and external audit and resolve / respond to their queries in timely manner.
- Provide training and guidance to the Regional Finance Staff as per their requirements.
Required Skills
Professional Experience:
- 4-6 years of prior work experience in related field including 3 years of post-qualification experience of working in similar or related capacity.
- Proven ability to manage multiple tasks under pressure, meet stringent deadlines and work well in teams.
Skills and Attitudes
- Excellent inter-personal and communication skills and a command over English and Urdu.
- Demonstrated experience of working with ERP and Microsoft Office.
- Strong management capability with sound knowledge in financial analysis, treasury management, reporting, compliance audit and risk management.
- Ability to work with various internal and external stakeholders and with volunteers;
- Analytical and report writing skills.
- Attention to details while retaining flexible approach to problem solving and decision making.
- Excellent organizational and time management skills including the capacity to manage concurrent priorities and meet deadlines.
- Strong work ethic and ability to work both individually and as part of a team.
Academic Credentials:
Masters’ Degree in Finance and /or ACA or ACMA.
Language Proficiency
Strong communication skills in English and Urdu (both oral and written).
Travel and Schedule
Willingness to work beyond normal working hours and travel within Pakistan.