Job Summary
As the Assistant Manager, Budget & Grants, you will be the junior-most team member, directly responsible for executing day-to-day financial operations—budgeting, accounting, reconciliations, and reporting—along with administrative support including procurement, asset management, and logistics. This is a hands-on role requiring diligence, accuracy, and strong execution.
Role and Responsibilities:
- Assisting in due diligence of budgets, fundraising, investments, CAPEX, and programme proposals, and preparing recommendations.
- Supporting financial planning, accounting, reporting, controls, and system implementation.
- Processing payments, receipts, vouchers, and reconciliations; ensuring compliance with policies and approvals.
- Managing disbursements, cash requests, petty cash, and maintaining proper documentation and filing.
- Preparing periodic closings (monthly/quarterly/annual), forecasts, and assisting with annual budgets.
- Monitoring advances, payables, receivables, and maintaining the fixed asset register.
- Handling procurement, office supplies, utilities, and facilities.
- Providing logistical and administrative support (travel, events, meetings, maintenance).
- Performing any other task assigned by supervisors.
This role is well-suited for a detail-oriented self-starter who is willing to learn, work hard, and contribute directly to the team’s outputs.
Required Skills
Skills and Qualification:
- CA/ACCA/CIMA/ICMA or MBA (Finance/Accounting) from a recognized institution.
- At least 3 years of relevant experience in finance and administration, preferably in the development sector.
- Proficiency in MS Excel, MS Word, and accounting software (e.g., QuickBooks).
- Knowledge of procurement, reconciliations, and administrative procedures.
- Strong attention to detail, number-crunching ability, and integrity in handling financial data.
- Excellent organizational, follow-up, and problem-solving skills; ability to manage competing priorities.
- Good interpersonal and communication skills with a collaborative approach.
Willingness to work beyond normal hours when required and contribute to a positive team culture.