Administration Officer @ Community Development Foundation

Job Summary

Role and Responsibilities:

• Plan and schedule Board meetings and any other meetings required.
• Prepare and distribute Board meeting agendas and supporting documents.
• Attend Board meetings, take notes, prepare accurate minutes of the meetings, circulate the minutes and related information to the Chair and the Board members.
• Ensure that requests for information from the meeting related documents are available expeditiously and accurately and will be responsible for maintaining a comprehensive computer-based index.
• Make travel arrangements and reservations for the Board members and staff.
• Manage phone calls٫ schedule appointments and organize calendars.
• Review and organize regular correspondence٫ like invitations and informative material.
• Prepare reports and presentations as and when required.
• Handle confidential documents ensuring they remain secure
• Meet guests, visitors and provide them required support.
• Review and optimize office policies and procedures٫ particularly documentation and filing system.
• Provide support to the Project Manager and assist him for the on-going projects and any responsibilities assigned by him.
• Collaborate with colleagues and clients in a fast-paced environment and ensure that the day-to-day office operations run smoothly.
• Perform various office duties like ordering office supplies and inventory. Negotiate with the vendors to ensure the most cost-effective orders.
• Any other responsibilities assigned.

Required Skills

Skills and Qualification:

• Must hold at least a Bachelor’s Degree in relevant field. Master's degree will be preferred.
• At least 2 - 3 years of professional experience.
• Having the ability to manage work priorities.
• Adjustable in a fast-changing environment.
• Proactive enough to solve problems and make decisions.
• Professional at written and verbal communication.
• Strong organizational and time-management skills.
• Significant experience with office management and daily operations. 
• Excellent practical experience with MS Office.
• Excellent knowledge of office equipment.
• Should be mindful of Integrity and confidentiality.