Job Summary
Purpose of the Role
To ensure efficient administrative, operational, financial, and logistical support for ISR Sub Office functions, enabling smooth delivery of programs, effective coordination with stakeholders, and proper maintenance of facilities, assets, and records.
Role and Responsibilities:
Administrative Management
- Oversee all administrative functions of the ISR Sub Office.
- Maintain office environment, equipment, and facilities.
- Facilitate ISR Office Bearers, Board Members, and visiting staff. Coordinate with Local Boards (LBs) and Jamati institutions.
- Perform any other admin tasks assigned by ISR Leadership and Management.
Program, Logistics Management & Documentation
- Arrange logistics, including venues, transportation, and materials. Maintain transport records and ensure cost-effective utilization.
- Maintain and update records including HR data, program data, RE Expenditure reports and Publication & Sales ledgers.
- Maintain staff leave records and vehicle logbooks.
Waezeen Base Camps (WBCs) Oversight
- Monitor and maintain the living conditions of WBCs. Ensure periodic visits and follow-up on maintenance needs.
Financial Administration
- Maintain petty cash and related accounts.
- Process bills, vouchers and ROPs.
- Coordinate with Finance Officer, Publications unit, and Local Boards for timely submissions and compliance with financial procedures.
Library Management
- Lead revamp and organization of ISR Sub Office library.
- Maintain cataloguing, classification, and records of library resources. Ensure proper upkeep, accessibility, and usage of materials.
Required Skills
Skills and Education:
- Working knowledge of MS Office (Word, Excel, PowerPoint) & reasonable proficiency in the English Language
- Strong organizational and administrative skills with basic financial and record-keeping knowledge
- Ability to manage logistics and multiple tasks efficiently
- Minimum qualification required for this position is a graduate degree.