Admin Officer – Education Office South @ Aga Khan Education Service, Pakistan

Job Summary

The Admin Officer will be responsible to:

Role and Responsibilities:

Repair, Maintenance & Facility Management

• Coordinate and supervise all repair and maintenance activities for buildings, equipment, and facilities.
• Ensure timely repair and upkeep of assets and maintain preventive maintenance schedules.
• Oversee housekeeping operations to maintain cleanliness, hygiene, and safety standards.
• Liaise with contractors and service providers to ensure quality and timely completion of work.

Generator & Vehicle Management

• Supervise the regular servicing, maintenance, and recordkeeping of generators and office vehicles.
• Maintain service logs, fuel usage, and maintenance histories for both assets.
• Ensure timely repairs, renewal of vehicle registration, insurance, and fitness certificates.

Asset & Insurance Management

• Oversee regional and central asset management functions, ensuring proper tagging and recordkeeping.
• Ensure annual renewal of insurance coverage for all assets, vehicles, and buildings.
• Maintain insurance records and process claims for assets, vehicles, or property damage.

Procurement, Delivery & Billing

• Manage the purchase of administrative supplies and transport services.
• Ensure timely delivery and receipt of materials, verify deliveries, and maintain documentation.
• Process related bills and coordinate with the accounts department for timely payments.

Disbursement, Coordination & Compliance

• Oversee the disbursement process of purchased materials for the South region and other AKESP regions, ensuring timely submission of financial documents to the Finance Department.
• Ensure accuracy, proper documentation, and compliance with institutional financial procedures and organizational policies.
• Act as a liaison between departments for administrative, facility, and logistical matters.
• Maintain systematic filing, records, and reporting for all administrative and financial functions.

Event & Administrative Staff Management

• Plan and execute office events, meetings, and official functions efficiently.
• Supervise the receptionist and other administrative staff; oversee front-desk operations.
• Ensure professional handling of visitors and calls, monitor staff performance, attendance, and discipline.

Required Skills

Skills and Qualification:

• The candidate with a graduation degree and having 1 to 2 years of relevant experience will be preferred. However, candidates with higher qualifications and experience will be given preference.
• The ideal candidate should have strong supervision, administrative, planning, and communication skills, a strong command of MS. Office, and be able to work productively under pressure.

• Only shortlisted candidates will be contacted. Interested applicants should apply via https://www.akespcareers.org/project/frontend/web/