Admin Officer @ Aga Khan Cultural Service Pakistan

Job Summary

Role Summary:

The Admin Officer will manage the daily administrative operations of the organization, ensuring efficient support for all departments and adherence to organizational policies and procedures.

Role and Responsibilities:

Office Administration

• Oversee general office operations, including maintenance of office supplies, equipment, and facilities.
• Ensure a clean, safe, and organized work environment.
• Manage correspondence, including emails, calls, and postal mail.

Procurement and Inventory Management

• Coordinate procurement processes for office supplies and services in compliance with policies.
• Maintain inventory records and ensure timely restocking.

Event Coordination

• Organize meetings, workshops, and other events, including venue booking, catering, and logistics.
• Prepare agendas, minutes, and follow-up actions.

Staff Support

• Assist in onboarding new employees by providing office orientation and required resources.
• Handle administrative queries and provide support to team members.

Compliance and Policy Implementation

• Ensure adherence to organizational policies, procedures, and local regulations.
• Assist in implementing and updating administrative policies as needed.

Liaison and Coordination

• Coordinate with external vendors, service providers, and stakeholders for office needs.
• Liaise with other departments to ensure smooth administrative operations.

Miscellaneous Duties

• Handle travel arrangements for staff, including ticket booking and accommodation.
• Perform any other duties assigned by the supervisor related to administrative tasks.

Required Skills

Requirements:

• Bachelor’s degree in business administration, Management, or a related field from a reputable institution.
• Minimum of 5 years of relevant experience in administration.

Skills and Abilities:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to multitask and work under minimal supervision.

Additional Information:

• The position is based in Gupis Fort-Gupis.
• This is a local posting only.