The Admin and Finance Officer is responsible for overseeing the day-to-day administrative and financial operations of the organization. This role ensures efficient office management, accurate financial reporting, compliance with policies and regulations, and support for budgetary and procurement activities.
Role and Responsibilities:
Finance Duties:
Maintain accurate financial records, including accounts payable, receivable, and bank reconciliations.
Prepare monthly, quarterly, and annual financial reports.
Assist in budget preparation, monitoring, and forecasting.
Process payments, invoices, and payroll in a timely and accurate manner.
Ensure compliance with financial policies, procedures, and donor requirements.
Support audit processes and prepare relevant documentation for auditors.
Monitor cash flow and ensure sufficient funds are available for operations.
Manage office supplies, equipment, and inventory.
Maintain an organized filing system for physical and digital documents.
Support recruitment processes and maintain employee records.
Handle correspondence, scheduling, and meeting arrangements.
Ensure compliance with organizational policies and legal regulations.
Provide logistical support for events, workshops, and travel.
Liaise with vendors, service providers, and government agencies as needed.
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Minimum of 2–4 years of experience in a combined administrative and financial role.
Experience in budgeting, financial reporting, and general ledger management.
Experience in office administration, procurement, and logistics.
Experience working with NGOs, donor-funded projects, or in a corporate environment (optional based on context).
Proficiency in accounting software (e.g., QuickBooks, Xero, Tally, or similar).
Strong Microsoft Office skills, especially Excel, Word, and Outlook.
Knowledge of financial regulations, tax laws, and compliance standards.
Strong organizational and time-management skills.
Ability to manage records and files both digitally and physically.
Familiarity with HR processes, procurement procedures, and office operations.
High level of integrity and confidentiality.
Excellent written and verbal communication skills.
Strong attention to detail and problem-solving abilities.
Ability to work independently and within a team.
Good interpersonal skills and the ability to multitask in a fast-paced environment.