Job Summary
To maintain accurate financial and accounting records of the bakery manufacturing unit and outlet, monitor daily sales and expenses, control inventory-related transactions, and support management in financial reporting and decision-making.
Role and Responsibilities:
Accounting & Financial Records:
- Maintain daily accounting records, including cash, sales, purchases, expenses, and payments.
- Record all financial transactions accurately in the accounting system or books.
- Maintain cash book, bank book, ledger accounts, and supporting vouchers.
- Prepare daily, weekly, and monthly financial reports.
- Reconcile cash balances and bank transactions regularly.
- Maintain proper filing of invoices, receipts, bills, and other financial documents.
Bakery Manufacturing Accounts:
- Record purchases of flour, sugar, oil, butter, eggs, packaging materials, and other raw materials.
- Maintain records of raw material consumption and production costs.
- Monitor production-related expenses, including labor, utilities, fuel, and other overheads.
- Assist in calculating the cost of bakery products.
- Compare production costs with sales and identify significant variations.
- Coordinate with production staff regarding material usage and production records.
Outlet Sales & Cash Management:
- Record daily sales from the bakery outlet, including cash and digital/card payments.
- Verify daily sales reports against actual cash and payment records.
- Prepare daily cash closing and deposit records.
- Monitor credit sales, if applicable, and maintain customer balances.
- Ensure proper recording of discounts, returns, wastage, and complimentary items.
- Report any cash or sales discrepancies to management.
Inventory & Stock Control:
- Maintain accounting records for raw materials, finished products, packaging materials, and other stock.
- Coordinate with store/production/outlet staff for stock verification.
- Monitor stock purchases, consumption, transfers, and wastage.
- Assist in periodic physical stock counts and reconciliation.
- Report unusual wastage, shortages, or stock discrepancies to management.
Payroll & Staff-Related Payments:
- Assist in preparation of monthly payroll and staff payment records.
- Maintain records of salaries, advances, overtime, deductions, and other staff-related payments.
- Ensure payroll information is supported by proper attendance and authorization records.
Reporting & Compliance:
- Prepare monthly profit and loss statements and other management reports.
- Provide management with information on sales, expenses, production costs, and profitability.
- Assist in tax, audit, and other statutory requirements as applicable.
- Maintain proper and organized financial records for internal and external audits.
- Ensure financial transactions are properly authorized and supported by documentation.
Coordination:
The Accountant will regularly coordinate with:
- Bakery Production Manager/Supervisor
- Outlet Manager/Sales Staff
- Storekeeper
- Procurement/Purchase Staff
- HR/Administration
- Owner/General Manager/Management
Required Skills
Skills and Qualification:
- Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
- Relevant experience in accounting, preferably in a bakery, food manufacturing, retail, restaurant, or FMCG business.
- Knowledge of inventory and cost accounting will be an advantage.
- Good command of MS Excel and accounting software.
- Ability to maintain accurate records and meet reporting deadlines.