Student Affairs Assistant - Mohammedi Girls School, Malir @ Ismailia Youth Services (IYS)

Job Summary

This position is mainly responsible to facilitate, Principal, Vice Principal in Admissions, be first point of contact and facilitator for the parents, Documentations and day-to-day academic administrative matters.

Role and  Responsibilities:

• Provide a professional, helpful, welcoming atmosphere and a positive attitude for faculty, staff, students, families, callers and visitors of the Office of the Principal/Head of Academic.
• Maintain students’ records / individual student file and GR.
• Deal with parents and visitors related to admissions and general queries
• Prepare Entry Test Schedule & check on Age Limit based on predetermined criteria.
• Administrates testing / exam paper printing process.
• Handle admissions queries under the guidance of Principal/ concerned Head Teacher
• Issue and receive Registration Forms, admission form, boarder admission letters and follow-on on missing documents.
• Prepare Transfer Certificate, Provisional / Character Certificate, Sport Certificate, Studying Certificate, Hope Certificate, and Bonafide Certificate for the students
• Be custodian of the School Academic related documents
• Answer incoming phone calls, provide general information, resolve queries and divert to the concerned staff
• Record and distribute all incoming mail, facilitate outgoing mails and maintain records
• Facilitate the Academic Council Chair and the person nominated by the respective head in providing syllabus books & copies (for parents), and other resource material (for teachers), from the store room and update inventory as and when required
• Update the bulletin board by pasting and removal of outdated materials.
• Photocopy and distribute timetables, papers and other academic materials.
• Facilitate in follow-up of fee matters, including issuance of fee challans, making follow-up calls, noting and sharing of parents’ concerns.
• Support in organizing various school events as per the capabilities and skills.
• Take follow-up of long absent students in coordination with the class teacher.
• All student-related, fee-related, and teacher-related matters must be handled with sensitivity and confidentiality.
• Any other tasks assign by the supervisor.

Required Skills

Skills and Qualification:

• Minimum Bachelor’s degree in Business Administration, or a related field.
• At least 2 years of relevant administrative experience.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic record management systems.
• Ability to handle confidential information with integrity and professionalism.
• Excellent customer service skills and the ability to multitask in a dynamic environment.