Executive Secretary @ Linko International

Job Summary

We are looking for a competent Executive Secretary (Female) to support high-ranking officials in our company at our office located in Gilgit.

Job Summary: 
Executive secretary must be quick professional with great time management and multi-tasking abilities. She will be the one to organize, coordinate and maintain the executive’s schedule and assist them by performing a variety of administrative tasks across departments. It is with her diligence and competency in work that focus on their managerial responsibilities without worrying for other tasks.

Responsibilities:

• Contribution to the efficiency of the overall business.
• To ensure all assigned administrative duties, maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Keep coordination among all departments, attending meetings and keep minutes.
• Receiving and screening phone calls and redirecting them when appropriate.
• Ensure target achievement and administrative summary development on daily, monthly, and quarter basis of everyone and departments.
• Make travel arrangements for execution of multiple tasks.
• Handle and tackle confidentiality and security of documents.
• Facilitate departments in terms of communication and administration.
• Maintain electronic and paper records to ensure that information is organized and easily accessible.
• Conduct research and prepare presentations or reports on need basis.

Required Skills

• A Master’s degree (minimum) in Business administration, Strategic Management, Economics, social sciences, humanities or other relevant field;
• At least 2-3 years of relevant work experience
• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and “back-office” software (e.g. ER)
• In depth knowledge of office management, coordination, facilitation, and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational, planning, team building, leadership, and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
•  An effective and energetic team player, with the ability to work in a multidisciplinary environment;
• Strong self-motivation and innovative skills, with capacity to work independently and meet deadlines.

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• Working knowledge of Shina, Brushaski, Balti and/or Khuwar will be an advantage. The position is for an initial probation period of 3 months but likely to be permanent on the basis of performance. Continuous best performance is critical for promotions and rewards. The position comes with an attractive and competitive package. Qualified women are particularly encouraged to apply.