Executive Officer (EO)

Job Summary

National Council for Australia & New Zealand seeking a strong people manager with strategic thinking capabilities and a diligent approach to managing operations who is self-driven and passionate about a career dedicated to working for the institutions of the Imamat.

Summary:  Executive Officer will be Reporting to the Vice President of the National Council, the EO will take the responsibility for maintaining and managing an efficient and effective secretariat to support the following functions and responsibilities.

General Responsibilities: 
1. Administration & Support: Responsible and accountable to the National Council, through the President and the Vice President, for the planning, organization, management, implementation, control, and administration of the Council’s operations in keeping with direction from the Department of Jamati Institutions (DJI). Accountable to the Vice President, for all operations of the Council and JamatKhana. Serve as a thought partner with the President and Vice President on the strategic direction and management of the National Council.
2. Programmatic Oversight: Work with the National Council Members, Boards (AKYSB & AKEB), professional personnel and volunteers to design, implement and improve all National Council programmatic activities.
3. Performance monitoring: Monitor performance of all activities governed by the National Council to ensure activities are on schedule, within the approved budget and aligned with set objectives and strategies. Apprise the National Council Executive of all such activities, including any variances, and follow-up on feedback to ensure performance is on track as planned. Provide to the Vice President corrective actions to be taken to ensure activities are within the set objectives and strategies
4. Human Resource Management: Responsible for management of professional and administrative personnel of the National Council, in accordance with authorized policies and procedures. Support and enable Board Chairmen, portfolio leads, council members and mid-level management to succeed in their responsibilities while enjoying their service experience.
5. Institutional collaboration: Facilitate communications and collaboration with and among all Jamati Institutions and AKDN institutions to address the needs of the collective institutions and the goals of the Council. Establish liaison and good rapport with ITREB, CAB, and GRB and ensure that the Council and its sub institutions duly comply with all their requirements.
6. Community and Public Relations: Contribute on strategic policy issues, Jamati needs, Jamati perceptions, while exercising such executive functions and authorities as may be delegated by the Council Executive from time to time. Ensure that the National Council and its affiliated institutions’ mission and services are consistently presented in strong, positive image to relevant stakeholders.
7. Finance: Oversee the annual budget process by working closely with the Finance Officer (FO) who is accountable for finance for the National Councils and the Operations Manager (OM) who works with the EO to oversee the effective implementation of all aspects of the Council’s operations. Manage financial resources within the budgetary guidelines and in accordance with current laws and regulations.
8. Financial, Tax, Risk and Facilities Management: Ensure that the National Council fulfils its constitutional, regulatory and legal obligations, while taking appropriate steps to identify and mitigate potential areas of risk to protect the Jamati Institutions.
9. Fundraising: Contribute to fundraising planning and implementation, including identifying resource requirements, establishing strategies, submitting proposals and administering fundraising records and documentation.

Required Skills

• Professional Experience: Progressively responsible management experience, of at least 7-10 years in a large/medium size organization, preferably in the Australian, New Zealand, North American or Western Europe corporate and/or non-profit environment. Jamati institutional and volunteer experience would be a significant asset.
• Technical Skills:
  • Proven track record as a manager in a complex organization, with an ability to assist managing multiple stakeholders. Successful track record in management of capital projects; arranging preparation of annual audits. Strong problem solving, communication, organizational and analytical skills.
  • Proven ability to effectively manage multiple responsibilities as well as to collaborate closely with teams of professionals and volunteers.
  • Ability to liaise with Jamati and Imamat Institutions (within and outside Australia & New Zealand) as well as with external corporate, government, community, and academic organizations. Demonstrated capability to carry out risk management processes, which command internal and external support and have led to development of policy and decision-making.
• Academic Credentials: Bachelor's degree from a recognized international university, preferably in management. Master's degree would be preferable.
• Language Proficiency: Must have excellent verbal and written communication skills, including strong oral presentation skills in English. The ability to communicate in Hindi / Gujarati will be an asset.
• Disposition: Candidate should be personally committed to the substance of the Imamat Institutions’ mission and values, and the ethics it reflects; possess an understanding and appreciation of Jamati institutional processes, including the understanding of working within the voluntary leadership; ideally, should have a good understanding of the ANZ & PNG Jamat; must have a strong desire to make substantial contribution to the progress of the Jamat and its institutions in Australia & New Zealand. Candidate should have the ability to deal with confidential matters discreetly, approach executive responsibilities with the highest degree of personal and professional integrity, empathy and sensitivity.
• Travel: Candidate will be required to do extensive domestic (including NZ) travel and have flexible workweek, including working evenings and weekends.