Documentation Officer @ Linko International Pvt Ltd

Job Summary

A Documentation Officer is responsible for preparing, organizing, maintaining, and managing company documents and records to ensure accuracy, confidentiality, and compliance with organizational procedures.

Role and Responsibilities:

• Prepare, review, and maintain official documents, reports, and records.
• Organize and update physical and electronic filing systems.
• Ensure all documents are accurate, complete, and properly formatted.
• Track document revisions and maintain version control.
• Manage incoming and outgoing correspondence and documentation.
• Verify documents for compliance with company policies and requirements.
• Maintain confidentiality and security of sensitive information.
• Assist departments with document preparation and record management.
• Retrieve and provide documents when requested by authorized personnel.
• Coordinate with internal teams to ensure timely submission and processing of documents.
• Prepare periodic reports related to documentation activities.
• Ensure proper archiving and disposal of records according to company policies.

Required Skills

Skills and Qualification:

• Bachelor's degree in Business Administration, Management, Commerce, Information Management, or a related field.
• Minimum 1–2 years of experience in documentation, administration, or record management (preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong knowledge of document control and filing systems.
• Excellent organizational and record-keeping skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Strong time-management and multitasking abilities.
• Ability to work independently and meet deadlines.
• Experience with data entry and document management software is an advantage.
• Professional attitude and strong problem-solving skills.
• Honest, reliable, and responsible.
• Ability to coordinate effectively with internal departments and external stakeholders.