Ensure that fixed assets additions, disposal and transfers are timely and accurately recorded in asset register and accounting records;
Ensuring asset register reflects accurate record of asset of the organization and remains reconciled with subsidiary ledger and asset register reconciled
Monthly execution of depreciation in the system
Ensuring accurate reporting of inventory balances and review of inventory adjustments
Ensuring inventory main ledger and sub ledger are reconciled
Ensure that schedules for assets additions/deletions, CWIP, LC account, GIT, disposal proceeds, etc. remain updated at all times.
Accurate and timely GL closing and reporting to management
Ensure that period closing activities including monthly, quarterly, and annual journal vouchers related to fixed asset and required adjusting entries such as for goods in transit, contractual obligations, capital spares, deferred capital grant/donations, etc. are recorded
Quarterly preparation of fixed asset, inventory & spares note to the financial statement or requested by management and responding to reporting related queries
Prepare various management reporting.
Coordination with stakeholders
Coordinate with stakeholders for fixed assets related matters
Coordination with the users for the updating of assets particulars in asset register
Timely resolution of user queries/requests for fixed assets and inventory
Ensure that effective controls over fixed asset management are in place in coordination with user departments and construction/purchase team
Plan and supervise fixed asset and inventory physical verification activity on regular basis
Ensuring timely release of staff exit checklist in coordination with user’s department and with fixed asset team and ensuring satisfactory completion of asset transfer/handover confirmation
Improvement in fixed assets processes and user awareness
Communication with users creating awareness of their responsibilities for asset management, the changes in policies and procedures/processes
Hold training / awareness session
Contribute in process and system improvements of fixed assets and inventory management and ensuring compliance with existing fixed assets and inventory policies and procedures.
Required Skills
CA Finalist or CMA Finalist
Qualified ACCA or MBA from reputable university with majors in Finance
Minimum of 3 years working experience in Finance
Candidates with Fixed Assets and Inventory management experience will be preferred
Have sound knowledge of overall financial systems
Be able to multitask and think out of the box
Possess exemplary interpersonal communication and report writing skills
Able to manage team, defining roles and responsibilities, establish accountability, motivate team, and command respect
Proficiency in computers especially MS office, particularly MS Excel, MS Word and Power Point tool is required
Ability to work under pressure and meet stringent timelines..
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