Admin and Student Affairs Assistant - ECD Center (Darkhana) @ Ismailia Youth Services (IYS)

Job Summary

The Admin and Student Affairs Assistant is responsible for supporting the Coordinator/Head Teacher in the admissions process, acting as the first point of contact for parents, and managing all related documentation. The role also involves handling fee-related tasks, ensuring timely fee collection, maintaining accurate records, and supporting the smooth operation of day-to-day academic administrative functions.

Roles and Responsibilities:

• Provide a welcoming environment for faculty, staff, students, families, and visitors in the Office of the Coordinator/Head Teacher.
• Answer phone calls, resolve queries, and redirect as necessary.
• Manage student admissions, including issuing registration forms and certificates, and maintain student records.
• Assist with generating and distributing fee vouchers, posting fee submissions, and following up on outstanding payments.
• Prepare duty rosters for support and security staff, monitor attendance, and submit monthly reports to HR.
• Coordinate requisitions for office supplies and ensure inventory is up to date.
• Supervise support staff to maintain cleanliness in classrooms, corridors, and outdoor areas.
• Ensure office equipment is functioning properly and report maintenance needs.
• Perform general administrative duties, including filing, photocopying, and maintaining academic materials.
• Support the HR department with attendance and other administrative tasks as required.

Required Skills

Skills and Qualification:

• Bachelor’s degree in any discipline with 2-3 years of relevant experience.
• Previous experience in student affairs and administration is preferred
• Proven ability to maintain accuracy and attention to detail in all tasks.
• Proficient in MS Office (Excel, Word, PowerPoint) and Outlook
• Ability to communicate effectively with administrators, teachers, employees, and the parents.
• Skilled in establishing and maintaining effective working relationships with colleagues and other stakeholders.